How To Create Rules In Outlook 365?

An email rule helps to improve the workflow and enables you to focus. You can sort emails into different folders and organize them accordingly. You can keep away product newsletters and meetings into separate folders to prioritize them and make your inbox clutter-free. By using rules, you reduce repetitive actions and manage emails very easily. In this article, we have a detailed guide on how to create rules in Outlook 365.

Rules are set off actions in Outlook that monitor the incoming or outgoing emails. You get to choose what triggers the rules and the actions the rules are meant to take. You can create rules in Outlook 365 to move emails from one folder to another or stop receiving emails from a specific user, like spam emails with the “Buy Now” subject line. There are many different methods that you can use to create rules in Outlook 365 to make it more convenient for you. Here are the steps.


  • Step 1: Ensure that your computer is turned on.
  • Step 2: Open the Outlook 365 application on your computer.
  • Step 3: Do a right-click on the message for which you want to create a rule, and select Create Rule.
  • Step 4: The Create Rule dialog box will open.
  • Step 5: Under the When I get email with all the selected conditions section, select one of the three checkboxes seen.
  • Step 6: In the Do the following section, select Move item to folder (if you want to move a message to a folder).
  • Step 7: Click the Select Folder… button to choose a folder of your choice.
  • Step 8: Click OK.
  • Step 9: Once done with the selection, click the OK button to save your rule.

CREATE AN INBOX RULE- Rule That Moves All Emails From One Specific Sender

  • Step 1: Select the email of the sender from whom you want to stop receiving further emails.
  • Step 2: Do a right-click on the message and click Create Rule.
  • Step 3: Click the Subject contains checkbox and add a keyword.
  • Step 4: Under Do the following, choose a folder where you want all the messages to go from that particular sender, and select OK.
  • Step 5: Click OK to confirm.

Follow the procedure as mentioned in this article for how to create rules in Outlook 365. If you are facing any kind of difficulty, click the CALL button to get assistance from our technical team.