How To Set Up Rules In Outlook On Windows 10?

In this article we will discuss about how to set up rules in outlook on windows 10. Outlook rules make email management easy by allowing you to sort, mark, and filter incoming emails. A rule is an action that Outlook runs automatically on incoming and outgoing messages. You have the option of choosing the triggers on which Outlook reacts. By using the rules, you can reduce manual and repetitive actions needed to manage your Outlook mails, and these rules run continuously without any human intervention.

You can use the Rules Wizard to design the rules for your messages, and mostly they come under one of two categories - Organization rules or notification rules. If you receive a lot of invoices from various vendors, you can simply automate the sorting process by creating a Rule. Let us see in detail how to create rules in Outlook on Windows 10 computer.

RULE TEMPLATES:

  • Step 1: Stay organized Rule - These rules help you to filter and follow up with messages.
  • Step 2: Stay up-to-date Rule - These rules notify you when you receive a message that fits a specific set of criteria.
  • Step 3: Start from a blank Rule - These rules are created right from scratch without any template.

CREATING A RULE IN OUTLOOK (WINDOWS 10):

  • Step 1: Sign in to your Outlook account and land on the home page.
  • Step 2: If it is an active account, you might have received some emails.
  • Step 3: Right-click on an existing message; a drop-down menu opens up with many different options.
  • Step 4: Select Rules > Create Rule.
  • Step 5: There will be several options for setting up the new rule. You need to select a condition according to your purpose.
  • Step 6: When you are done creating the rule, hit OK.
  • Step 7: You can also choose the Advanced option, which will take you through the same rules wizard used to create rules.
  • Step 8: Apart from this, Outlook provides a range of templates that you can use to fine-tune the rules.
  • Step 9: Click on File, then under Account Information, choose Manage Rules and Alerts.
  • Step 10: In the small dialog box, click on New Rule.
  • Step 11: Now you can create your own rule based on your requirement.

Continue reading the given below steps to know more on how to set up rules in outlook on windows 10.

PROCEDURE TO EDIT A RULE IN OUTLOOK:

  • Step 1: In Outlook, click on the File tab.
  • Step 2: Choose Manage Rules and Alerts. From there, select a rule from the list.
  • Step 3: Select Change Rule in the E-Mail Rule tab.
  • Step 4: Select the Rule Settings option to navigate to the Rules Wizard window.
  • Step 5: Choose Rename Rule to give a new name for the Rule.
  • Step 6: Choose Move Folder to transfer the Rule to another folder. Keep in mind that the rule gets removed from the current folder.
  • Step 7: Now you need to select Copy to Folder to apply the changes to more than one folder.
  • Step 8: Click on the Apply button.
  • Step 9: Finally, click on OK.

SIMPLE STEPS - WHEN OUTLOOK RULES DO NOT WORK PROPERLY:

  • Step 1: If the send or receive settings files are damaged, it may cause a problem. In such a case, you can reset the SRS file to make the rule work properly.
  • Step 2: If the created rules exceed the size quota, then you need to reduce the space used by inbox rules.
  • Step 3: Convert the client-based rules into server-based rules.
  • Step 4: If the rules are corrupted due to a hard drive or any malware infection, you need to delete the previously created rules and replace them with new ones.
  • Step 5: These were some of the most effective steps you can follow to get rid of the Outlook not working problem.
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