How To Use Outlook Rules To Easily Organize Your Inbox?

A disorganized inbox inhibits your ability to communicate and collaborate. Here's how to use outlook rules to easily organize your inbox.

  • Step 1:When you create a rule based on your contact list, you can keep the messages of that particular contact in a specified folder. So, you need not spend a long time to find the messages of that specific contact; instead, you just need to open the folder, which you have allotted for that contact. You can also do the same for your existing messages. You can also create a customized rule for your IMAP, POP, and Exchange accounts. You just need to create a rule by specifying your preferred conditions and exceptions. Thus, the rule starts to work by predetermined criteria. In Outlook, you have two options for creating a rule. You can either create a rule using the existing templates or customize your own rule.
  • Create A Rule From Existing Template:

  • Step 2: To create a rule from the existing template, click on the File tab and choose Manage Rules and Alerts.
  • Step 3:In the Rules and Alerts pop-up menu, click on the Email rules tab and select New Rule. Select your preferred template, edit the description of the rules, and click on Next.
  • Step 4:In message conditions, select your preferred condition, edit the description of the rule, and click on Next. You can also add the exceptions under the exception list. Click on the Finish button.
  • Continue reading to know more on how to use outlook rules to easily organize your inbox.

    Create A New Rule:

  • Step 5: To create a new rule or customize the existing rule, click on the File tab and choose Manage Rules and Alerts.
  • Step 6:In the Rules and Alerts pop-up menu, go to the Email Rules tab and select New Rule. Select your preferred option from the Start from a blank rule section, then click on either ‘Apply rule on message I send’ or ‘Apply rule on message I receive’ and click on Next.
  • Step 7:In the Select Conditions section, choose the conditions you want to be applied to your messages. In the Select Action section, select what you want to do with that message which comes under the rule. In the Select exceptions section, add the exceptions to the rule you have created. For every selection, edit the description of that rule. Finally, click on Next. In the Finish Rule Setup section, give a name for the rule you have created.
  • Step 8: By using the methods specified above, you can create rules in Outlook to organize your inbox quickly.

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